Job Postings

Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (posted 1/28/2025)

Patent Attorney/Agent - Walters & Wasylyna (posted 01/05/2025)

Patent Attorney or Patent Agent - Rankin, Hill & Clark LLP (posted 08/16/2024)

PARALEGAL 1, INTELLECTUAL PROPERTY LEGAL ASSISTANT - Bendix Commercial Vehicle Systems LLC (posted 08/04/2024)

Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (posted 06/10/2024)

Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (Cleveland, Columbus, or Cincinnati)

Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with offices in Cleveland, Columbus, Cincinnati, Indianapolis, and Washington, D.C. is seeking an experienced Intellectual Property Legal Administrative Assistant to join its Cleveland, Columbus, or Cincinnati office.

The Intellectual Property Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in a collaborative team environment. The position requires thorough knowledge of all firm and Intellectual Property practice specific processes and procedures, as well as completing tasks assigned through the Attorney Support Portal. The administrative Assistant maintains the highest level of professionalism and observes confidentiality of client and firm matters.

Essential Duties and Responsibilities:

• Prepare documents for all stages of patent preparation and prosecution for attorney review, including draft amendments, responses, Information Disclosure Statements, formal documents, and appropriate transmittal forms.
• Assist attorneys and paralegals with maintaining domestic and foreign trademark applications and registrations.
• Preparation of communication to clients regarding progression of prosecution of cases in portfolio.
• Review and manage docket, providing updated information to attorneys. Regularly update docketing department regarding actions taken.
• Prepare client matter request forms for submission to docket department for new cases.
• Prepare legal documents and general correspondence from dictation or written format in an accurate and timely manner.
• Draft standard correspondence, proofread, edit, and format documents.
• Coordination and management of calendars, scheduling, and travel plans.
• Input time entries accurately and efficiently into the firm’s timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, check requests and expense reports.
• Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
• Actively participate as a member of the practice group support team to complete work submitted in the Attorney Support Portal.
• Participate in in-house training to continue development and expand legal knowledge.

Required Knowledge, Skills, and Abilities:

• High School diploma or equivalent required.
• Intellectual Property administrative assistant experience required.
• Law firm or other legal department experience preferred.
• Experience with USPTO e-filing systems.
• Experience with PCT filings preferred but not required.
• Experience with domestic and foreign documents.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

We offer a competitive compensation and benefits program and an excellent work environment. Qualified candidates should send their resume to: Lori Stenger, Calfee, Halter & Griswold LLP, 1405 East Sixth Street, Cleveland, Ohio 44114, or E-mail: hr@calfee.com. We are an Equal Opportunity Employer.



Patent Attorney/Agent - Walters & Wasylyna (Cleveland, OH)

Walters & Wasylyna is seeking a patent attorney/agent to join its growing patent preparation and prosecution practice. The candidate must be a USPTO-registered patent attorney/agent (or eligible for such registration) and must hold at least a bachelor’s degree in engineering or chemistry.

Qualified candidates may submit a resume and salary history/expectation to:

Victor J. Wasylyna

Walters & Wasylyna LLC

8193 Avery Road, Suite 101

Cleveland, Ohio 44147

Email: victor@wwiplaw.com

Walters & Wasylyna is a boutique law firm focusing on intellectual property matters. The firm is highly active in patent preparation and prosecution, both in the United States and around the world. Please visit wwiplaw.com for more information about the firm.

Patent Attorney or Patent Agent - Rankin, Hill & Clark LLP (Willoughby or North Olmsted)

Rankin, Hill & Clark LLP is seeking a patent attorney or patent agent to join its growing patent preparation and prosecution practice. The position offers flexibility: you can choose to work full-time in either of our Willoughby or North Olmsted offices (or split time between both), with the option to transition to fully remote work if desired. The candidate must be a USPTO-registered or eligible for such registration. Electrical engineering or computer science degrees are preferred, but candidates with experience in information systems, artificial intelligence, or having any strong technical background will be considered.

Qualified candidates may submit a resume in confidence to hrmgr@rankinhill.com.

PARALEGAL 1, INTELLECTUAL PROPERTY LEGAL ASSISTANT - Bendix Commercial Vehicle Systems LLC (Avon)

At Bendix, we set the standard with advanced dynamic solutions that drive improved commercial vehicle performance and safety. We’re part of the Knorr-Bremse Group, the global leader in braking technologies. As part of our team, you’ll collaborate with a world of talented and dedicated colleagues whose sense of purpose complements your own. You’ll find rewarding opportunities, diverse experiences, partnerships, and an unwavering commitment to ethics and integrity.

Bendix Commercial Vehicle Systems LLC is an Equal Employment Opportunity (EEO) employer. It is the policy of the Company to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Position Title: Paralegal 1, Intellectual Property Legal Assistant

Reports To: Assistant General Counsel - Intellectual Property

Date Last Revised: June 14, 2024

Position Summary: Provide administrative and technical support to the Intellectual Property (IP) Department.

Essential Functions:

• Assist in updating and maintaining an IP database management system (e.g., create and update patent, trademark, and general matters in the database).
• Knowledge of both US and foreign IP country laws.
• Support the processing of annual fee payments with external payment services.
• Maintain patent and trademark files.
• Maintain Invention Disclosure files and records.
• Coordinate patent committee meetings and logistics.
• Provide administrative assistance to Intellectual Property counsel and other Patent Department personnel (currently 4 persons).
• Prepare documents related to filing and prosecuting US patent applications before the US Patent and Trademark Office and Patent (USPTO) and Patent Cooperation Treaty (PCT) applications before the US Receiving Office.
• Prepare correspondence to outside counsel and foreign associates regarding progression of prosecution of patents and trademarks in portfolio.
• Manage the patent recognition process, including awards for Meritorious Invention, issued patents and annual Patent Awards dinners.
• Manage intra-company patent department correspondence to exchange patent and trademark application instructions and information.
• Distribute patent application and patent related documents to the appropriate inventors and follow through to completion.
• Assist in monitoring costs and expenses. (Budgets)
• Conduct queries and brief searches in online databases and in-house search tools.
• Evaluate internal databases to create listings and reports as well as Excel and PowerPoint presentations.
• Coordinate and manage calendars and scheduling.

Knowledge:

• Knowledge of all Microsoft Office products
• Proficient in working with and managing databases, preferably IP Databases
• Possesses a working understanding of USPTO and PCT documents and formal requirements for patent prosecution
• Knowledge of SAP a plus

Experience:

• 3-5 years of experience
• 1-3 years of patent/legal experience strongly preferred

Skills:

• Strong organizational skills
• Detail oriented
• Motivated, self-starter
• Ability to multi-task
• Proficient in working with and managing databases
• Ability to work cross-functionally with other organizations
• Willingness to learn new skills and execute additional tasks
• Excellent written and oral communication skills
• Thinks beyond immediate task at hand

Education/Certifications:

• 2-year degree or Paralegal Certificate from an accredited ABA program required; 4-year degree preferred.
• Ohio Notary Public preferred

Position Requirements: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more information, and to apply, visit: https://careers.knorr-bremse.com/Bendix/job/Avon-Paralegal-1%2C-Intellectual-Property-Legal-Assistant-OH-44011/1083959401/.

Intellectual Property Legal Administrative Assistant - Calfee, Halter & Griswold LLP (Cleveland)

Calfee, Halter & Griswold LLP (Calfee), a full-service corporate law firm with office in Cleveland, Columbus, Cincinnati, Indianapolis, New York and Washington, D.C. is seeking an experienced Intellectual Property Legal Administrative Assistant to join its Cleveland office.

The Intellectual Property Legal Administrative Assistant performs a variety of administrative duties and delivers high quality service to attorneys and other legal team members in a collaborative team environment. The position requires thorough knowledge of all firm and Intellectual Property practice specific processes and procedures, as well as completing tasks assigned through the Attorney Support Portal. The administrative Assistant maintains the highest level of professionalism and observes confidentiality of client and firm matters.

Essential Duties and Responsibilities:

• Prepare documents for all stages of patent preparation and prosecution for attorney review, including draft amendments, responses, Information Disclosure Statements, formal documents, and appropriate transmittal forms.
• Assist attorneys and paralegals with maintaining domestic and foreign trademark applications and registrations.
• Preparation of communication to clients regarding progression of prosecution of cases in portfolio.
• Review and manage docket, providing updated information to attorneys. Regularly update docketing department regarding actions taken.
• Prepare client matter request forms for submission to docket department for new cases.
• Prepare legal documents and general correspondence from dictation or written format in an accurate and timely manner.
• Draft standard correspondence, proofread, edit, and format documents.
• Coordination and management of calendars, scheduling, and travel plans.
• Input time entries accurately and efficiently into the firm’s timekeeping system.
• Maintain paper and electronic client and administrative files in accordance with firm procedures and the document management system.
• Attention to other administrative tasks including conflict checks, new client/matter intake process, client bills, mail, check requests and expense reports.
• Communicate and interact professionally with clients, attorneys, legal team members and staff to deliver a high level of customer service.
• Actively participate as a member of the practice group support team to complete work submitted in the Attorney Support Portal.
• Participate in in-house training to continue development and expand legal knowledge.

Required Knowledge, Skills, and Abilities:

• High School diploma or equivalent required.
• Intellectual Property administrative assistant experience in a law firm or other legal department.
• Experience with USPTO e-filing systems.
• Experience with PCT filings preferred but not required.
• Experience with domestic and foreign documents.
• Excellent organizational, time management and follow up skills.
• Strong verbal and written communication skills.
• Exceptional attention to detail.
• Ability to handle multiple, competing deadlines and priorities in an effective manner.
• Excellent interpersonal skills with a strong focus on client service.
• Ability to work independently and as part of a team.
• Proficient in Microsoft Office Suite.

We offer a competitive compensation and benefits program and an excellent work environment. Qualified candidates should send their resume to: Lori Stenger, Calfee, Halter & Griswold LLP, 1405 East Sixth Street, Cleveland, Ohio 44114, or E-mail: hr@calfee.com. We are an Equal Opportunity Employer.

To post a job opening through CIPLA, please contact Richard Kyle Bitzel, Placement Committee Chair, at: rbitzel@wentsler.com.